I Parliamentary Procedures
The parliamentary rules and procedures provided in the Code of Procedure of the Student Bar Association (SBA) House of Representatives (House), shall be incorporated herein with the same force and effect as if set forth herein at length.
II Budgetary Matters
1. Each organization funded by the SBA shall be required to submit a preliminary budget request which shall include an estimate of the amount of money to be allocated for extra-school functions. Extra-school functions shall be defined as conventions, seminars, or other activities sponsored by the SBA, and not wholly sponsored by St. John’s University School of Law.
2. An itemized estimate of required funds and requisition therefor shall be filed with the SBA Secretary/Treasurer (Secretary/Treasurer) before the activity occurs. Appended to this requisition shall be a list of those individuals who have been authorized by the participating organization to attend the extra-school function.
3. Every requisition for extra-school function spending by a participating organization shall be reported to the House by the Secretary/Treasurer at a meeting of the House at least five days prior to the disbursement of funds thereof. The requisition shall be submitted by the participating organization to the Secretary/Treasurer at least one week prior to the last meeting of the House at which it may be considered. The above can be waived by the SBA Executive Board. Any waiver must be reported to the House at the next meeting.
4. The maximum amount to be budgeted to each organization shall be Two Thousand and Five Hundred Dollars ($2500.00). This amount can be waived by the SBA Executive Board. This financial limitation shall not apply to the Forum.
A. The Secretary/Treasurer shall disburse budgeted SBA funds for registration, travel, and lodging, and reimburse meal expenditures incurred by a participating representative in connection with an extra-school function subject to the following limitations:
1) Registration Fees: the fee shall be presumed reasonable and disbursement is made as a matter of course;
2) Travel: disbursement shall be made for the most economical round-trip fare necessary to secure an appropriate means of travel;
3) Lodging: disbursements shall be made to secure reasonable lodging;
4) Meals: reimbursement shall be made for the reasonable cost of all meals up to a maximum of Twenty Dollars ($20.00) per diem, per participating representative.
B. Receipts are required to document all expenses under this by-law. Receipts on expenditures for which a disbursement was made must be given to Secretary/Treasurer within five (5) business days upon the return of the participating representative.
C. The determination of what is reasonable and appropriate under the foregoing §5 (A) shall be vested in the SBA Executive Board in the first instance with an appeal as a right to the House.
D. All students of the School of Law shall be eligible for Club membership and Club activity participation. Membership in any Club or participation in any Club activity shall not be denied on the basis of membership status, race, color, age, sex, sexual orientation, national and/or ethnic origin, religion, marital status, or disability.
6. If it becomes apparent that a participating organization has not in good faith substantially complied with these by-laws, the House reserves the power to prevent or limit that organization’s extra-school activities for the rest of that year, reduce the organization’s budget by any appropriate amount for the rest of that year , or take whatever other action it deems necessary to maintain compliance.
1. Each and every SBA run or sponsored activity or organization must make a diligent effort to actively recruit night student participation in the organization or activity, and must make a good faith effort to schedule meetings and events to enable night students to participate. Repeated failure to hold meetings and events at such times may result in sanctions or denial of funds for the event, or denial of funds to that organization for the remaining fiscal period or any portion thereof.
A. The Budget Committee or the SBA Executive Board may bring to the attention of the House with one (1) week notice, and to the head of the activity or organization involved, actions and/or omissions to act which are contrary to the letter or spirit of this by-law. A member of the House may bring to the attention of the House any such conduct at any regularly scheduled meeting.
B. The House may direct inquiry into any such matter by the Budget Committee or SBA Executive Board, or may make inquiry of the person in charge. The House may take any action consistent with the SBA Constitution, including, but not limited to, the power of the House to set the SBA Budget. The House may not suspend the use of budgetary funds which have been spent or cause the Secretary/Treasurer to fail to pay debts, otherwise legitimate, incurred prior to the House action.
1. Academic Affairs
The Academic Affairs Committee shall be chaired by the SBA Academic Vice President, who shall attend any meetings of the Faculty Council’s “Committee on Curriculum”, and shall consist of one delegate from each section. It shall be the duty of the Academic Affairs Committee to represent the views of all students in all issues relating to academic affairs.
2. Alumni Relations
It shall be the duty of the Alumni Relations Committee to maintain communications with the Dean of Alumni Relations in an effort to increase affiliations with the alumni, to provide for any student representation at alumni functions, and to be responsible for the organization and operation of student-alumni activities sponsored by the SBA.
It shall be the duty of the Building Committee to maintain communications with the faculty Building Committee, to investigate and report on any complaints, and present to the Administration all student concerns and suggestions related to the physical building.
4. Career Placement
A chair of the Career Placement Committee shall attend any meetings of the Faculty Council’s “Advisory Committee on Placement”. It shall be the duty of the Career Placement Committee to maintain communications with the Office of Career Development, and present to this office all student concerns and suggestions related to career development.
5. Club Liaison
It shall be the duty of the Club Liaison Committee to act as liaison between the SBA and SBA clubs in administering SBA policies related to the scheduling and funding of SBA clubs and activities.
6. Elections Commission
The co-chairs of the Rules Committee shall be members of the Elections Commission. It shall be the duty of the Elections Committee to observe the execution of the SBA electoral process pursuant to Article IX of the SBA Constitution.
7. Faculty Liaison
The chair and at least three members of the Faculty Liaison Committee shall attend all meetings of the Faculty Council’s “Faculty-Student Liaison Committee”. It shall be the duty of the Faculty Liaison Committee to maintain communications with the faculty in an effort to support and promote faculty-student activities.
It shall be the duty of the Formal Committee to be responsible for the organization and operation of the Annual Formal of St. John’s University School of Law.
It shall be the duty of the Intramurals Committee to be responsible for the organization and operation of student and student-faculty intramural activities.
It shall be the duty of the Orientation Committee to organize upper-class student representation during the orientation program of incoming students.
It shall be the duty of the Rules Committee to ensure the maintenance of the rules governing the meetings and activities of the SBA and the members of its governing bodies, to investigate and report on any alleged violations of these rules, and to be responsible for the operation of all elections pursuant to the guidelines established in Article IX of the SBA Constitution.
It shall be the duty of the Scholarship Committee to maintain communications with the Faculty Council’s “Scholarship Policy Committee”, and represent the views of all students in issues related to scholarship policies.
It shall be the duty of the Social Committee to be responsible for the organization and operation all social events sponsored and designated as Social Committee activities by the SBA. These events include, but are not limited to, the Halloween Party, Christmas Party, St. Patrick’s Day Party, Annual Spring Fling, and Annual Graduation Party.
14. Special Events
It shall be the duty of the Special Events Committee to be responsible for the organization and operation of all special events sponsored and designated as Special Events Committee activities by the SBA. These events include, but are not limited to, the Karaoke Nights, Coffeehouses, and Annual Law Revue Show.
15. Student Life
A chair of the Student Life Committee shall attend any meetings of the Faculty Council’s “Committee on the Law Library”. It shall be the duty of the Student Life Committee to represent the views of all students as to the maintenance and improvement of services provided by the school and the SBA, to investigate and report on any complaint concerning such activities, and work towards the maintenance and improvement of such services.
16. ABA Representative
It shall be the duty of the ABA Representative to act as liaison between the students and the American Bar Association Law Student Division, and to work with the ABA in an effort to organize ABA activities and programs for students.
17. NYSBA Representative
It shall be the duty of the NYSBA Representative to act as liaison between the students and the New York State Bar Association, and to work with the NYSBA in an effort to organize NYSBA activities and programs for students.
These By-laws may be amended at any regular meeting of the House by a two-thirds (2/3) vote, provided the amendment was submitted in writing and read aloud at the previous meeting.
VI All previous By-laws are hereby revoked.
VII These By-laws become effective upon a majority vote of the SBA Executive Board.